Thursday, July 31, 2008

IQPC Legal Process Outsourcing Conference, Oct 20-22, Chicago

I'm thrilled to have been asked to chair IQPC's upcoming Legal Process Outsourcing conference in Chicago, Oct 20-22. I have played a "hands on" role in the development of the program and assure readers of my blog who may be interested in attending the conference that you WILL be listening to real life case studies. This will not be an event full of hypothesis and rhetoric. Following the unqualified success of the second IAOP legal outsourcing chapter webinar I am absolutely delighted that Connie Brenton, GC from Sun Microsystems has confirmed her participation in the IQPC event.

Click on read more below for the full conference agenda as it currently stands. If any readers would like further information on the conference please feel free to contact me directly. Alternatively click here for the full conference web page.

Legal Process Outsourcing Conference
Best Practice Global Outsourcing Strategies in Legal Operations


October 20 – 22, 2008, Chicago, IL

Main Conference Day 1: Tuesday October 21st, 2008


8:15 REGISTRATION AND CONTINENTAL BREAKFAST

8:45 CHAIRMAN’S WELCOME & OPENING REMARKS

Mark Ross
Vice President of Sales and Marketing LAWSCRIBE
(Chair of IAOP’s Legal Outsourcing Chapter and Author of popular legal process outsourcing blog: http://blog.law-scribe.com/)

9:00 Providing an Overview of Trends in Legal Outsourcing
• Debating whether the legal industry on the brink of a revolution
• Examining the growing trend of LPO offshoring
• Analyzing Whether public acknowledgement “tipping point” been reached
• Evaluating the impact of BPOs entry and VC and PE funding in the LPO market

Jeffrey D. Paquin,
Chief Operations Officer, Legal Division
ABBOTT LABORATORIES

Michael S. Mensik
Partner
BAKER & MCKENZIE

10:00 Assessing LPO’s Role in an Organization’s Current Business Needs
• Evaluating if your business operations are ready to be outsourced
• Realizing the benefits & potential pitfalls of outsourcing legal work
• Examining the driving forces for corporations and law firms
- Associated costs, cost savings
- Transition processes and timelines
- Lack of internal legal resources
• Determining what offshore location is right for your business goals

Alexander Arato
Vice President & Assistant General Counsel
CA

10:45 NETWORKING & REFRESHMENT BREAK

11:15 Identifying Ethical Considerations and Potential Liabilities
• Examining various Bar Association Opinions (Unauthorized practiceof law, duty to supervise, duty of competence, appropriate billing)
• Avoiding risk and liability associated with outsourcing (onshore vs. offshoring)
• Discussing Insurance issues
• Pending fourth amendment case

Carole Silver
Senior Lecturer
NORTHWESTERN UNIVERSITY SCHOOL OF LAW

David Zarfes
Associate Dean for Corporate & Legal Affairs and Schwartz
Lecturer in Law
UNIVERSITY OF CHICAGO LAW SCHOOL
12:15 LUNCHEON FOR SPEAKERS & DELEGATES

1:15 Structuring & Managing Offshore Documentation Review
• Sharing industry best practices on how to successfully structure and manage offshore document review projects
• Learning how process management techniques taken offshore legal document review well past the proof of the concept stage
• Discussing project planning, eDiscovery tools and developing quality and performance metrics that are key to streamlining and monitoring large scale offshore document review work

Moderator
Patrick Gleason
Regional Sales Director
MINDCREST

Panelists:
George Hefferan
VP and General Counsel
MINDCREST


2:30 NETWORKING & REFRESHMENT BREAK

3:00 Case Study: Intellectual Property
• Identifying & evaluating areas of patent work to be outsourced
• Matching needs with vendor solution
• Discussing Request For Proposal (RFP) Process
• Best practices in working with outsourced services to create more efficiency
• Staying in compliance with export control regulations
• Measuring ROI of outsourced patent services processes
• Implementing IP asset protection management

Steve Hassid
Senior Associate and Patent Attorney
GREENBERG TRAURIG

Mark Ross
Vice President of Sales and Marketing
LAWSCRIBE

4:15 Examining the Right Method to Introduce LPO & Changing of Management Process
Identifying key stakeholders in the process
Introducing to different people within the legal process (in-house team, outside counsel etc)
Exploring what service delivery model will align with your organization’s purposes for offshoring
Best practices in playing right role: senior lawyers on each team have to champion on/offshoring
Discussing how to change the management structure (assigning new roles)

Regan Adams
Vice President & Assistant General Counsel
GOLDMAN, SACHS & CO.

5:00 End of Day 1
Main Conference Day 2: Wednesday, October 22, 2008

8:15 REGISTRATION AND CONTINENTAL BREAKFAST

8:45 CHAIRMAN’S WELCOME & OPENING REMARKS

Mark Ross
Vice President of Sales and Marketing LAWSCRIBE

9:00 Choosing the Right LPO provider through Due Diligence
• Conducting due diligence (reputation, referrals, financial strength, niche provider or large-scale, independent resources of information)
• Choosing the right questions to ask potential vendors
• Working with local markets overseas

Gary Boyle
Associate General Counsel
PNM RESOURCES

9:45 Negotiating and Managing Outsourcing Relationships
• Ensuring maximum value & high quality
• Negotiating on a day-to-day basis to keep the services provided in line with the services required
• Knowing what vendor is right for you – developing a collaborative relationship vs. a contract based relationship
• Understanding the changing business needs and aligning the legal services as per the legal work objectives

William A. McComas
Partner
SHAPIRO SHER GUINOT & SANDLER

Robert M. Finkel
Partner
MILBANK, TWEED, HADLEY & MCCLOY

10:45 NETWORKING & REFRESHMENT BREAK

11:15 Case Study: Contract Management
• Avoiding potential risks when outsourcing to bring greater quality, continuity, and performance
• Improving contract management efficiency working with LPO firms
• Streamlining their contract management processes

Connie Brenton
Director in the Products and Technology Law Group
SUN MICROSYSTEMS

Craig Guarente
Vice President
ORACLE

12:30 LUNCHEON FOR SPEAKERS & DELEGATES

1:30 Case Study: Captive LPO
• Discussing regulatory issues, regulatory positions, risks, how to train staff for captive outsourcing
• Examining issues firms need to deal with in both captive and non captive outsourcing, issues which affect a firm when outsourcing affects various
• Protecting corporate global entities (i.e. privacy concerns, record retention issues)
• Ensure technology is compatible with and can support functions being outsourced
• Exploring alternatives to captive outsourcing: mutual partnerships between service provider and service recipients
• Maximizing capacity and specialized capability and minimizing risk

Nikki Procopio
Former Director of Compliance
Former Member
SIFMA OUTSOURCING COMMITTEE

2:45 NETWORKING & REFRESHMENT BREAK

3:15 Round table: Exploring the Future Waves of Legal Outsourcing
• Identifying other cost-effective locations around the world aside from India
• Comparing and evaluating Asian territories of China, India and the Philippines & new locations such as Eastern Europe, Kenya, South Africa and Brazil
• Discussing what type of legal works can be outsourced next
• Evaluating LPO firm consolidation & maturation: Impact on the industry
• Getting LPOs, BPOs the the Private
• Equity/Venture Capital input

4:30 End of Conference & Closing Remarks

Pre Conference Workshops Day Monday, October 20, 2008

Workshop A: (lunch included)
10:00 AM – 1:00 PM
Structuring and Negotiating a Best Practices LPO Agreement

Once you have developed your outsourcing strategy and selected an LPO provider, you will need to negotiate and document the outsourcing relationship. Learn how to structure and negotiate the outsourcing agreement and mitigate the risks of outsourcing via effective contract provisions.

HOW YOU WILL BENEFIT:

• Learn best practices in structuring outsourcing agreements
• Examine contractual means to mitigate outsourcing risks
• Identify provisions which can facilitate contract management

WHAT WE WILL COVER:

• Structuring confidentiality and security provisions
• Drafting service level agreements
• Addressing transition plans
• Defining intellectual property rights
• Making pricing models work
• Selecting an effective dispute resolution mechanism
• Providing for end-of-term assistance

Workshop Leader:
Andrew Dolak, counsel at O’Melveny & Myers LLP, has eight years of experience structuring and negotiating outsourcing and service agreements, including a wide variety of business process and knowledge process outsourcing agreements. Click through to his bio at www.omm.com for more detail.


Workshop B:
1:00PM – 4:00PM

Identifying & Evaluating What Factors to Consider When Deciding To Outsource

Legal Outsourcing may create cost savings, efficiency of work, but it is not without risks. One key risk is deciding to outsource without adequately analyzing and assessing the specific risks outsourcing may present to the organization. In an effort to aid the legal decision makers this workshop is designed to outline the framework for making an outsourcing decision.

How You Will Benefit:
• Understand where your interests and vendors align (long term partnership)
• Conducting due diligence (reputation referrals, financial strength –bring due expert with
• Deciding when does it make since to outsource rather than in house
• Identifying & Classifying your needs

What We Will Cover:
• Defining requirements
• Making sure of the right cultural fit
• ROI: Identifying cost categories
• Evaluating Alternatives & Selecting the right partnership

Michael S. Mensik, partner at Baker & McKenzie LLP’s practice concentrates on information technology, sourcing and privacy. He counsels companies on how to structure, negotiate and manage their internal and external sourcing arrangements, from IT infrastructure to various business processes.

[read more...]

Saturday, July 19, 2008

Legal Process Outsourcing: Efficient and Ethical? A Student's Perspective

When addressing legal conferences one of the questions I’m most frequently asked is, where do I see the future of the legal process outsourcing industry five to ten years from now? Without the benefit of a fully operational crystal ball the best I can do is proffer conjecture based on the trends I’ve observed in the legal profession generally, LPO, and other industries.

One thing I’m certain of is that the LPO industry is in safe hands in the coming years. Over the last 12 months I’ve been privileged to have been invited by several talented, proficient and enthusiastic law students to provide feedback and comments on the papers and dissertations they have written on legal process outsourcing. I’m delighted that the subject itself has apparently broken into the mainstream of legal academia.

As more young law students embrace LPO as a practical subject for discussion, perhaps the next stage in the lifecycle of LPO is the development of careers within the industry for U.S. and U.K. qualified attorneys. Of course the very essence of the LPO model thrives on the ratio of foreign qualified attorneys significantly outweighing the U.S. and U.K qualified. It is a fallacy however, to suggest that there is no role for U.S. and U.K. qualified lawyers to play within the industry. This can be in the capacity of trainers, quality control, supervision, operations or even sales and marketing (I’m sure in a previous life I practiced law!).

Anyway, all of the above is purely my preamble in advance of the main event. I’m delighted to introduce to my readers Maya Karwande. Maya has graciously allowed me to publish her paper on Legal Process Outsourcing. Maya is a rising senior at Tufts University majoring in Political Science and Peace and Justice Studies. She originally wrote this paper for a political science research seminar, Judicial Solutions, taught by retired Massachusetts District Court Judge Daniel Winslow. In this seminar, students were charged with investigating an element of the American legal system of their choosing, analyzing the challenges and dilemmas of the issue, and suggesting recommendations. I’m enthused that Maya chose to write about the LPO industry, so without further ado, over to her:


Legal Process Outsourcing:
Can Offshoring of Legal Services to India be both Efficient and Ethical? By Maya Karwande


In early 2005 a company called Lexadigm was hired by an American law firm to draft a brief for a U.S. Supreme Court case. The case was complex and resource intensive and centered on applying the Fifth Amendment’s due process clause to a tax dispute. The brief will ultimately be filed by the American law firm, which will be able to review and use part, some, or none of Lexadigm’s work in the final product. The outcome is the same as if one of the firm’s associates had drafted the brief; except in this case the lawyers were operating out of India.1

Lexadigm’s work on a Supreme Court case is an example of the latest development in offshoring: legal process outsourcing. “Legal Process Outsourcing” is not a phrase commonly heard in public discourse. The concept of outsourcing aspects of legal process, ranging from simple tasks like legal coding to more complex projects such as legal research, is provocative. Initially the idea is often met with the question: “Is that even legal?” This almost intuitive reaction is reflective of the overwhelming public unawareness of the role non-lawyers play in our legal system. In the last ten to fifteen years this role has been increasing.2 Law firms and large corporations have been contracting or in other terms, “outsourcing domestically” different aspects of the legal process to legal consulting firms and other specialized vendors. In 2005 the phase “legal process outsourcing” (LPO) was coined to refer to the specific phenomenon of offshore contracting of services related to the legal process to foreign lawyers, predominantly in India.3 Since 2005 this budding industry has grown, with over 100 LPO companies working for large law-firms, in-house legal departments, and corporations. According to a 2007 report by Valuenotes, a research company specializing in offshoring, the industry generated revenue of $146 million in 2006.4 Driven by the increasing cost of legal services and demands for efficiency and cost savings, LPO conceptualizes the legal services industry using business terms.

The benefits of legal process outsourcing come hand in hand with complex ethical issues that demand discussion. However, to this point there has been relatively little comprehensive analysis of the ethical issues inherent in the utilization of foreign lawyers for domestic legal work. My goal in this paper is to identify the ethical dilemmas of LPO, the current situation regarding guidelines and regulation, and discuss solutions to ensure LPO is not only efficient, but ethical as well.

Part I will provide a brief history and background of LPO, including a summary of the types of processes being outsourced, structural models of the industry, and potential benefits and drawbacks. Part II will outline the challenges of LPO in regard to quality assurance, supervision and the specific legal ethical considerations of conflict of interest, confidentiality, disclosure and client consent, and billing. Part III will discuss current mechanisms in place to address the concerns surrounding LPO. This part will be divided into two sections, the first addressing initiatives of self-regulation within the LPO industry and the second addressing regulations from the American legal community. Part IV will identify the weaknesses and potential of the mechanisms in place and propose a comprehensive and integrative solution that brings together formal guidelines from the American Bar Association with standards for self-regulated accreditation within the LPO industry. Part V concludes with a brief discussion of the potential normative implications offshoring may have for the legal industry.

I. HISTORICAL CONTEXT AND BACKGROUND

From BPO to KPO to LPO
Outsourcing is not a new phenomenon. Driven by a global market and the temptation of cheaper labor, the industry took off in the late 1980’s with the rise of outsourcing manufacturing jobs abroad. Momentum built, and off-shoring practices expanded to include the industrial sector. Eventually, with the rapid increase in telecommunication, Internet and information technology, the road was paved for the “second wave” of outsourcing of “white-collar jobs.”5 Typically termed Business Process Outsourcing (BPO) this second wave refers to the contracting of specific business tasks to a third-party service. The tasks usually serve a supporting role and are not crucial for the company to maintain its position in the market place. In this context there is often a demarcation between “back-office” outsourcing, which generally refers to internal functions such as billing or purchasing, and “front-office” which refers to more customer related services such as marketing and technology support. The “front office” category of BPO is often associated with call and other communication centers. BPO is most commonly done from U.S. and U.K. markets to countries such as India, South Africa, and the Philippines.6

Within Business Process Outsourcing is the specialized subset of Knowledge Process Outsourcing (KPO). KPO broadly refers to “legal and financially complex business process outsourcing.”7 The idea of “process” in relation to KPO cannot be defined in terms of normal associations of a process being standardized, commoditized, or easy to replicate. Instead, KPO refers to a value-added form of outsourcing that involves low-level decisions that require a certain level of expertise, including language skills, higher education, and often specific credentials.8Sometimes referred to as “judgment based BPO,” KPO includes processes within information technology, businesses intelligence, clinical research, and the rapidly growing sector of legal services.

Legal Process Outsourcing refers to the offshoring of different elements in the legal process by law-firms, corporations, and “in-house legal departments” (mainly in the U.S. and U.K.) to offshore centers (mainly in India). A recent report issued in December 2005 and updated in July 2007 by the research company ValueNotes, estimated revenue from LPO at $146 million in 2006 and projects they will grow to $640 million by 2010. According to ValueNotes, LPO firms in India employed around 7,500 people; a figure they predict will increase to 32,000 by the end of 2010.9

On the more conservative side, a report released in January 2006 by Evalueserve, a research and outsourcing company, estimated lower statistics and projected more moderate growth. Evalueserve estimates the current number of employees providing legal services to the U.S. from India at only 1,300, and projects it will grow by 5,200 in December 2010, and 16,000 by December 2015. Evaluserve estimates revenue of approximately $56 million from 2005, and projects it will increase to $300 million 2010, and $960 million from 2015. Evalueserve correlates this growth with the expected growth of the legal services industry in the United States. When grounded with the increases in the U.S. market, Evalueserve concludes that by 2015 only 1.2% of jobs will be off-shored and constitute only .2% of the total revenue of the U.S. legal services industry.10

The range of statistics indicates the difficulty in measuring the emerging industry accurately and leaves the truth most likely located somewhere in the middle. Despite the disparity in numbers, the overarching trend of projected growth demonstrates legal process outsourcing has become a legitimate sector and will continue to grow in the future.

What is being outsourced?

Short of anything where you have to physically be there or sign on the dotted line, we can do it
- Sanjay Kamlani, Co- chief executive officer of Pangea311

A key question in discussing the ethics of LPO is: “What is being outsourced?” The answer ranges from simple legal coding to highly technical patent applications. The wide range of activities has implications for LPO in terms of the level of training required, efficiency and value of the processes, liability and security concerns, and may raise issues regarding specific legal restrictions.

Legally, anyone who is not a registered lawyer in the U.S. cannot give legal advice nor do anything that would constitute “practicing law.” This has typically restricted LPO firms from supplying “core” functions such as legal opinions, judgments, or crucial communications with clients. LPO firms, however, do perform a variety a non-core, manpower intensive functions such as legal transcription, document conversion, legal data entry, legal coding and indexing.12
Within “non-core” functions, there still exists a great range of processes LPO firms may offer. As a starting point, these basic LPO services can be categorized as “low-value” work. Evalueserve categorizes this work as “Electronic Document Management” and estimates a majority of Indian researchers are engaged in this type of LPO. Increasingly there has been a demand for legal research, contract drafting, and work related to intellectual property rights, which is categorized as “high-value.”13 The “high-value” category is distinct from “low-value” aspects of LPO and BPO because the services require substantial domain knowledge, a deep understanding of the law, and have a certain qualitative nature.14 These categories can be divided into six types of services:

Research Services: Services include statutory and case law research, much of which can now be done via electronic databases.

Due Diligence Services: Due-diligence refers to the large amount of data lawyers must examine to verify legal and financial status of companies for mergers or acquisitions. This work involves sifting though data, confirming supplier agreements and checking company books, board resolutions and other documents to ensure there are no “surprises.”

Contract Drafting and Proof Reading of Contracts: Drafting includes employee contracts, non-disclosure agreements, licensing agreements, supplier agreements, lease agreements, vendor agreements, and distributor agreements. Many of these agreements follow a standard template, enabling foreign lawyers to produce a draft that can later be reviewed and modified by a U.S. attorney. Foreign lawyers can also proofread and double check documents to make sure they comply with the guidelines of the client.

Document Discovery in Litigation: Foreign lawyers can assist in “document discovery,” a process in which lawyers must review large amounts of data in preparation for a case, often under pressure to meet a deadline. In this period, outsourcing can help firms negotiate the problem of having to either work overtime or hire temporary staff.

Intellectual Property Services: This category represents one of the riskiest and fastest growing sectors in LPO. A patent application usually includes the following: prior art searching, drafting background, drafting specifications, drafting claims, drafting summary, preparing drawings, final review and modifications for filing. Only the final review must legally be performed by an attorney registered with the United States Patent and Trademark Office (USPTO). Depending on clients’ preference, LPO firms can have varying degrees of responsibility for preparing drafts of patent applications. The patent industry is in such high demand because it requires time-consuming repetitive research. Many law firms cannot process the growing number of applications at prices their clients are willing to pay and are forced to change their strategy.15
In addition, an LPO company is able to employ not only lawyers, but also engineers to work on drafts. Increased specialization and a broader range of expertise offers yet another advantage with LPO.

Creative Innovations
In addition to the typical tasks associated with the legal service industry, several LPO companies are carving out their own niche in the market. By combining superb information technology (IT) with legal process outsourcing, companies like Pangea3 are creating a new products they call “legal solutions” or “Contract management and analytics applications.”16For example, Pangea3 had a client whose general counsel was being flooded by calls regarding difficult legal questions related to the company’s different software and procurement contracts. As a solution, Pangea3 reviewed the contracts and produced a database containing a set of answers to recurrent questions.17

Models of Outsourcing: The Indian Appeal

There is a smattering of countries around the globe involved in LPO, however, the industry’s offshoring destination originated and remains concentrated in India. This holds true for a number of reasons. India maintains a large and highly skilled work force with strong English language capabilities. In addition, Indian lawyers have the built in advantage of a similar legal system based on British common law and many have additional training in U.S. law. LPO also holds appeal for professionals in India. Approximately 80,000 Indian lawyers graduate each year.18 For many of these lawyers, legal process outsourcing is a promising, profitable, and challenging alternative to the Indian legal market. Similar to the American system, the Indian legal market is dominated by competitive law firms where advancement can be a tedious process over a period of years.19

Although LPO remains concentrated in India, the structure and onshore/offshore relationship between client, legal firms, and LPO firms varies. There are four main models LPO firms typically develop and operate under. Each model, as outlined by Evalueserve, has specific implications and ethical concerns that must be considered in regard to the level of supervision between the U.S. attorney and foreign lawyer.

Captive Centers: This model is formed when a large corporation starts its own center in foreign country responsible for its legal and business processing issues. In early 2005 General Electric became one of the first companies to set up a captive center. They did so by to employing Indian lawyers at its center in Guragon, India. Now there are almost 30 lawyers at the center responsible for supporting the majority of legal work of the company.20 In this model, the ethical responsibility falls mainly on the company that is hiring the foreign lawyers, and the American lawyers responsible for supervising their work. Some issues may arise in regard to disclosure, as many companies may not want to reveal they are offshoring.

Captive Centers formed by U.S./ U.K. firms and their subsidiaries: Indian laws currently do not allow foreign law firms to practice in India. As a result, some law firms in the U.S./ U.K are working with firms to India to set up subsidiaries to provide legal and paralegal services for export purposes only. For example, Fox & Mandal and ALMT Legal, two Indian based law firms, are teaming up with Patent Metrix, an Irvine-California based law firm.21 Ethical responsibility in this model is similar to the Captive Center in that the U.S./ U.K. law firm is substituted in replace of the company.

Joint Ventures by U.S./ U.K. based firms: In this model a U.S./ U.K. law firm will enter into a venture with a LPO firm in India. An example of this new model is the announcement by Clifford Chance in 2006 that it would be setting up the world’s largest offshoring initiative by a global law firm in conjunction with Integreon Managed Solutions.22 Again, the ethical responsibility falls on the U.S./ U.K law firm to supervise and maintain the security of all information shared. In addition, there are issues of disclosure and passing on cost saving to clients.

Third Party Vendors Providing Services to Law-Firms and In-house Corporate Attorneys: This is the model that typically comes to mind when legal process outsourcing is discussed. In this model, a law firm or in-house legal department for a company will hire a third party provider (i.e. a LPO company) with trained lawyers and non-lawyers to complete a task. Examples of the top LPO companies of 2008, according to the Black Book of Outsourcing, include LawScribe. Clutch Group, CPA Global, Integreon, and Mindcrest.23 This model raises ethical responsibility issues for the law firm that is using the LPO company, but also for the LPO companies itself. Complicated and new ethical issues surround the LPO firms in regard to conflict of interest and the ethical/legal responsibility of U.S./ U.K, lawyers working for the LPO firm.

Benefits and Drawbacks
Why have a $300-per-hour lawyer do due-diligence when it can be done [more cheaply] by someone else?”
- Ajay Raju, Reed Smith L.L.P24

In 1995 Bickel & Brewer became the first American law firm to open an office in Hyderabad, India. Co-founder and managing partner, Bill Brewer, recalls going out to lunch with an Indian relative:

We were looking for new ways to be more efficient in handling the millions of pieces of information that confront us in each case. I’m not sure how it came out the conversation, but somewhere a light went off. I asked, ‘You can have a lawyer for how much an hour in India?’ He said, ‘Two dollars an hour.’ We didn’t make it to dinner before we were setting up the subsidiary in India.” 25

Currently, Indian lawyers will generally charge $40-$60 an hour for work their American counterparts would normally bill at $120-$300.26 This produces an average savings of 30-70%, according to the Associated Chambers of Commerce and Industry of India (ASSOCHAM).27 The savings increases with the complexity of the job, leading to huge cost savings in patent research, intellectual property and other information technology sectors. A thankful CEO wrote to the LPO Company SDD Global, “Your group saved us 90% and completed the work in less than half the time. For clarification, the research you did in less than one month saved us over $200,000.” 28 Efficiency is also increased by the “time-zone” advantage, which allows Indian lawyers to begin working as their U.S. employers are going to bed. In the morning, U.S. employers can review documents produced while they were sleeping. This reduces the response time and has huge advantages for tasks operating under a strict deadline, like legal research and document discovery.29 Offshoring also presents a cost-efficient alternative to the “fast or famine” situation many law firms face. In this situation law firms are faced with the dilemma of having either too much work or not enough. With LPO, firms are able to hire additional support when needed instead of either keeping unnecessary staff on their payroll or working overtime.30 This practice has been common domestically with the hiring of temporary lawyers or paralegals for large projects that need to be completed in a short time, but offshoring introduces increased savings.

In addition to pure efficiency there are other benefits to offshoring. Lawyers are able devote more time to larger and more complex cases since they are not bogged down in tedious paper work. “It gives me more time to do other things,” says Rishi Varma, general counsel for Trico Marine Services, a company that has used the LPO Company Pangea3.31 Offshoring can also lead to higher quality in the final product, as Indian lawyers are able to spend more time drafting a document, which is ultimately reviewed by an experienced U.S. attorney. This also allows for U.S. lawyers and paralegals to move up the value chain, spend more time face- to -face time with clients, and provide a broader range of services.32

Despite the benefits, there are some complicating factors that arise with LPO. Training differences between Indian and American law schools and styles of English can be present complications and at times an awkward learning curve. There are the also increased difficulties in managing and supervising foreign attorneys that may detract from the overall time saved. Furthermore, outsourcing is a highly sensitive and risky political issue that many law firms and corporations are concerned may led to negative publicity.33 Of the many Fortune 500 companies such as Bayer, General Electric, Oracle, Cisco and Microsoft who do utilize offshoring, few are willing to speak candidly about the fact..34 Finally, the overwhelming reasons cited for resistance to offshoring are ethical considerations and liability concerns.

II. ETHICAL CONSIDERATIONS AND CHALLENGES

I do have concern about confidence, confidentiality, privacy, conflict of interest, ethical values, and those are issues that are a real concern.”
- Jerome Shestack, former President of the American Bar Association.35

The overarching ethical issue of legal process outsourcing is the problem of the unauthorized practice of law (UPL). American Bar Association Model Rule of Professional Conduct 5.5 (a) states: “A lawyer shall not practice law in a jurisdiction in violation of the regulation of the legal profession in that jurisdiction or assist another in doing so.”.36 Section 5.5 (b) further elaborates that a lawyer that is not admitted to practice in this jurisdiction shall not:

(1) Establish an office or other systematic and continuous presence in this jurisdiction for the practice of law.
(2) Hold out to the public or otherwise represent that the lawyer is admitted to practice law in this jurisdiction.

The reasoning behind UPL is that “limiting the practice of law to members of the bar protects the public against rendition of legal services by unqualified persons.”37 Although the definition and terms of ABA Model Rule 5.5 may seem to explicitly outlaw offshoring, the nuance is in the phrase “practice of law.” What exactly does “practicing law” mean and how is it different from provision of law-related supporting services by non-lawyers such as paralegals and law students?

In this regard there is one point of consensus that has emerged through multiple opinions from different State Bar Associations: under no circumstance may a foreign lawyer be contracted, in relation to LPO firms or in any context, to represent a client in Court.38 However, using this point of agreement as a jumping off point, there remains a great deal of confusion and complex issues to work through. The best domestic analogy to offshoring is temporary contracting. Law firms have been contracting legal services to domestic companies, firms, specialized lawyers and non-lawyers increasingly over the past fifteen years. In response to growing concern over the practice, in 1988 the American Bar Association (ABA) issued Formal Ethics Opinion 88-356 to address the use of temporary lawyers and in 1995 the ABA Commission on Non-lawyer Practice produced a report and recommendations. The concerns raised in relation to domestic contracting of quality assurance and supervision, conflicts of interest, attorney-client privilege and confidentiality, disclosure and client consent are comparable to the dilemmas of offshoring. Based on the proclamations made on domestic outsourcing, it is fair to extrapolate that offshoring is legal in theory, but also dependent on the nature of the services being outsourced and the structure and degree of supervision in the relationship. The burden is on the U.S. attorney engaged to ensure offshoring meets these standards and that he/she does not participate in aiding unauthorized and therefore illegal practice of the law.39

Quality Assurance and Supervision

Ensure that the outsourcing company assists a California Attorney in practicing law, NOT the other way around.”

-Offshore Legal Outsourcing: The Ethical Implications Handout,
Distributed as part of a seminar organized by LawScribe, Inc.40

In 2006 the New York Bar Association opined that foreign lawyers who are not certified to practice law in the United States are legally “non-lawyers.”41 In this regard, Rule 5.3 of the ABA Model Rules requires lawyers have a “direct supervisory authority” over a non-lawyer employed and the lawyer must make reasonable efforts to ensure that the non-lawyer’s conduct is “compatible” with the professional obligations of the lawyer.42 In taking these two opinions together, it would be logical to extrapolate that a U.S. attorney assumes supervisory responsibilities.43 However, it is still not completely clear how these rules apply to foreign lawyers who have been hired directly, or through a separate business. According to Mark Tuft, a legal ethics scholar:

The difficulty lies in instituting measures that give reasonable assurance that foreign lawyers will conform to the rules of professional conduct applicable to the domestic law firm and that the conduct of foreign non-lawyer assistants will be compatible with the U.S. lawyer’s professional obligations.”44

Foreign lawyers technically have no legal obligation to American laws. The ethical standards they are bound by may differ from U.S. standards at crucial points; for example, client confidentiality. Furthermore, there is a practical difficulty in providing adequate supervision over an employee working in another country.

The 2006 New York Bar Association Opinion did not state that a U.S. attorney working with foreign lawyers or non-lawyers was responsible to ensure compliance with the Disciplinary Rules of New York, but it did imply obligations of supervision. These include the responsibility for the U.S. lawyer to ensure non-lawyers are competent to perform the tasks, uphold standards of confidentiality, and take reasonable measures to ensure they do not violate New York code.45

Confidentiality

At SDD Global, secured, hack-proof IBM servers and the latest Cisco ASA firewall are used to protect data and systems from internet vulnerabilities. Even more protection is provided by a Linux environment throughout the offices. Electronic access control is provided for all areas of the building, such that no one is able to enter any floor or project area without being specifically authorized to do so, and without a custom-made electronic access card. The offices are virtually paperless, and passwords are required for all data access.”
- Russell Smith, Chairman of SDD Global Solutions46

Confidentiality is a fundamental principle of a client-lawyer relationship. ABA Model Rule 1.6 addresses the issue, and a further comment on the rule explicitly states that a lawyer must act to safeguard unauthorized information from lawyers or other people under the lawyer’s supervision that may be working on the case.47 Offshoring presents specific challenges to confidentiality in terms of security of connection and legality of transferring information. For some back office or “vanilla tasks,” like document review, it is possible for companies to upload documents on a secure Intranet site, have foreign lawyers work on it, and then return it to the client. In this case the foreign lawyers only need limited information and do not need to know the larger context of the case.48 However, with the trend toward complex patent drafting and legal research, it is necessary for foreign lawyers to be privy to more information. Patent applications can be especially tricky because there exist laws that regulate what technology can be shipped abroad without a license.49 One way to deal with these issues is to not share any confidential information when outsourcing and instead include hypothetical anecdotes to steer the researcher.50 Despite these measures (which can be limiting to quality and are by no means foolproof) there remain real concerns of the security of any transaction over the Internet. Security concerns will continue to be a limiting factor to the complexity of work that is offshored.
Disclosure and Client Consent

The sensitivity of information involved in much of the work being outsourced is a natural transition to the ethical issue of disclosure and client consent. ABA Model Rule 7.5(d) “articulates the underlying policy that a client is entitled to know who/what entity is representing the client”51 Although this suggests full disclosure would be necessary, it is not clear how the duty to inform should actually work in application. To explore the application further, it is helpful to delve into a hypothetical scenario that was recently analyzed in an opinion by the San Diego County Bar Association.52

In the scenario two lawyers in California were contracted by a business to defend a complex intellectual property dispute. Both attorneys had limited experience in the field, but they took the case and assured the client they would be able to handle it. Without informing the client, the attorneys contracted on an hourly basis with Legalworks, an LPO firm in India. The attorneys reviewed the work, signed all documents, and proceeded as counsel in court. They billed the client for the work done by Legalworks under the broad category of “legal research” and “preparation of pleadings.” The client won the case and inquired as to how the attorneys developed the case and were able to do it so inexpensively. The attorneys informed the client that virtually all work had been done by Legalworks.

The analysis of this hypothetical situation by the San Diego Bar Association aligns with opinions by other bar associations in concluding that if the work which is to be performed by the outside service is within the client's "reasonable expectation under the circumstances" that it will be performed by the attorney, the client must be informed when the service is "outsourced."53 The inclusion of a “reasonable expectation,” threshold is helpful, but also leaves room for a great deal of interpretation. “Reasonable expectation” is not a concept that can be permanently defined and instead takes on a fluid movement dependent on changing circumstance and norms. At this time, the decision has been interpreted to mean that for all services, with the exception of “back office” processes, the client should be consulted and consent to an offshoring agreement.54 This requirement is further colored by the nature of the work being offshored and the level of supervision between the lawyer and offshoring company.55 In practice, LPO and law firms operate under a working guideline that relates disclosure to the level of supervision and type of work being offshored

Fee Sharing

The ethics of disclosure become even more pronounced when discussing fee sharing. Although the law firm is most likely saving significantly from offshoring, they are under no strict legal obligation to pass these savings onto the client.56 The guiding principle for all fee sharing, regardless of offshoring, is in ABA Model Rule 1.5. It states: “the fee should be reasonable under the circumstances.”57 Offering little in terms of specifics, the Rule is somewhat difficult to apply to LPO fee sharing. In practice there have emerged two ways a lawyer can bill for offshored legal services. First, the offshored costs can be billed to the client as “fees.” In this scenario the law firm may add a surcharge outside the services, pass the savings onto the client, or charge a flat fee. The “mark-up” scenario may make sense if the lawyer is billing the client for the supervised work he did.58 In regard to this scenario, a 2006 Los Angeles Bar Association opinion stated that the lawyer has an obligation to accurately disclose the reason for those fees.59 The second method of billing is to list offshoring as an expense incurred by the law firm. In this case the bill should represent the actual amount spent on the legal services with no mark up. In this scenario the cost saving is passed onto the client.

The issue of fee sharing is an important ethical issue to discuss as it gets to the heart of what some think will be the LPO revolution of the legal industry. Many cite the profitable pyramid structure based on billable hours of western law firms as the driving force behind LPO. Mark Chandler, the General Counsel of Cisco Systems, describes the traditional law firm model as “the last vestige of the medieval guild system.”60 People like Mr. Chandler are looking for a more efficient legal industry to combat the growing costs of legal service for big corporations. In this regard LPO presents a solution, but the degree to which it translates into savings can depend on how the change is represented in billing procedures.

Conflicts of Interest

Lawyers have an important duty to identify and resolve conflicts of interest in their legal work. A situation of “concurrent conflict of interest” is defined by ABA Model Rule 1.7 as a time when the representation of one client will be directly adverse to another client or there is risk the representation of one client will be materially limited by lawyer’s responsibilities to another client, former client, third person, or personal interest of the lawyers.61 ABA Model Rule 1.7 calls on lawyers to develop “reasonable procedures” and suggests in the case of temporary contracting, the responsibility falls primarily on the hiring firm and the actual lawyer performing the work to monitor for conflicts of interest. In a comment on the law, the responsibility of the middleman, or the firm that may be coordinating the temporary contracting, is minimized.62

Offshoring complicates the issues of conflicts of interest in several ways. First in many common structures of outsourcing the role of the middleman, or LPO company, is often taking an active role in distributing work assignments and monitoring lawyers performing outsourced work.63 In this scenario it seems logical the LPO company would need to have a working knowledge and information regarding clients served and their corresponding lawyers. Second, it is hard to determine whether an LPO company or “middleman” working with a firm is thus “associated” with the firm, and precluded from representing a client with which any lawyer in the firm may have a conflict of interest. Third, it is difficult for LPO companies to assess obligations between former and current clients because their contracts are for discrete projects.64 Fourth, the growing trend for LPO companies to specialize in specific areas of the law, for example patent applications, presents an additional complication. Although it is a desirable trend in regard to expertise, it presents some questions when a firm’s clients may be on opposite sides of disputes. Finally, even if it was possible to interpret ABA Model Rule 1.7 as it has been for temporary lawyers and focus on the responsibility of the foreign lawyer performing the work and the hiring firm, the application does not work. Foreign lawyers cannot be held accountable under U.S. law as temporary lawyers are. This underlying complication brings us to the next issue of discipline.

Discipline

The question of discipline is key to insure protection if there is a problem with offshoring, but it is still not clear what ethical standards an outsourced lawyer will be held accountable to. Darya Pollack aptly phrases the issue regarding discipline writing:

Are outsourced lawyers bound only by 1) the ethical rules of their home bar; 2) the ethical rules of each state for which they perform services; 3) the ABA Model Rules of Professional Conduct; or 4) some combination of the above?” 65

There are problems with applying each of the standards listed above. Using the standards of a lawyer’s home bar is not viable because it is possible there may be differences in ethical rules between countries regarding important issues. It would be similarly impractical to regulate on a state by state basis within the U.S., because outsourced lawyers are likely to practice in more than one state. The best option would be to have all outsourced lawyers bound by the ABA Model Rules of Professional Conduct, or something of its equivalent. Even this situation is a hypothetical as the Model Rules are currently only advisory and if they were to become the standard, it would require State Bar Associations to secede some of their power.66

Moving beyond the problem of an ethical standard, there is the question of enforcement. Who would have the right to bring enforcement actions, and where would they be brought? Furthermore, who would they be brought against- the U.S. law firm, the LPO firm/business, or the individual lawyer performing outsourced work? Finally, what would be the consequence of an ethical violation, and how would violations be documented to prevent another outsourcing company from hiring the same lawyer?67

The questions regarding enforcement are reflective of the great degree of uncertainty that surrounds the industry. Thus far, these issues have been handled within contracts between LPO companies and clients. As of yet, there has not been a major incident or security breech prompting widespread public outcry, but the first mishandling of information is sure to lead to concerns over disciplinary regulation.68

III. CURRENT MECHANISMS

Mechanisms to regulate legal process outsourcing and address the ethical dilemmas discussed have evolved on a variety of levels in recent years. From the legal community there has been slow movement to apply existing regulation to the new industry and tease out the level of compatibility. In this respect, there have also been a few opinions on the specifics of legal offshoring by State Bar Associations in New York, California, and Florida. The business world, quick to seize the opportunity, has been quietly experimenting with different models while punching the numbers in efforts to reduce the bottom line. Leading the way, however, is the LPO industry itself. Recognizing the novelty of their service and the need to legitimize their field, leaders of LPO both in India and the U.S. have pushed forward with training, certification tests, other forms of quality insurance, and guidelines to the ethical implications. The underlying drive is, of course, competition. LPO companies want a peaceful coexistence with the American legal system because it is profitable.

Legal Regulations

We have not either endorsed it or opposed it

- Nancy Slonim, American Bar Association
Deputy Director for Policy Communications69

The American legal community has yet to take a definitive stance on LPO. This could be reflective of the size and diversity of the legal community: some lawyers are leading the march to India, others are protesting the threat to legal profession, and the majority are uninvolved, or in doubtful disbelief of LPO’s sustainability. Discussion of ethics have revolved around current ABA Model Rules and Formal Ethic Opinions, however, there remain issues regarding ambiguity in the rules and the applicability of these guidelines to offshoring

Model Rules for Professional Conduct and ABA Formal Ethics Opinion 88-356

The Model Rules for Professional Conduct are useful in providing a starting point for analysis, but they fail to address the key ethical issues underlying legal process outsourcing. The first issue is the failure to provide a national definition of “the practice of law.”70 Although Model Rule 5.5 does address the Unauthorized Practice of Law (UPL) in fairly broad terms, it fails to define clearly what exactly it means, “to practice the law” as opposed to provision of “legal services.” The rule notes instead, “The definition of the practice of law is established by law and varied from one jurisdiction to another.”71 This makes the Rules extremely ambiguous, as there is extreme diversity between states. Arizona, for example, has no UPL code.72
The second issue of the Model Rules is application. It is not clear how they apply to foreign lawyers, or the degree to which they are binding. The rules are currently only adopted by states on a voluntary basis.

Finally, although non-lawyers and domestic contractors are the best analogy to offshoring, they are simply just an analogy. The language of the rules is explicitly and repeatedly limited to the domestic sphere. For example, in discussion of multi-jurisdiction considerations, it is limited to “a lawyer admitted in another United State Jurisdiction.” Although similarities may exist, under the law foreign lawyers are categorized as non-lawyers.73 However, even existing regulation that addresses non-lawyers was still developed with an intended application to domestic non-lawyers, such as paralegals and law students. In addition to difference in legal status, foreign lawyers introduce variations in geography, time, English language skills, logistics, accountability, and training that raise specific issues and require specific codes.

Formal Ethics Opinion 88-356 was issued in 1988 as a response to the growing number of contracted lawyers. Although it is useful in highlighting the ethical issues shared between domestic contracting and international offshoring, like the ABA Model Rules, it is explicitly limited to domestic temporary lawyers and does not address several of the specific issues that are raised by offshoring.

State Bar Association Ethics Opinions

There have been three formal State Bar Association opinions addressing the specific issue of legal offshoring: New York (August 2006), San Diego (2007), and Florida (September 2007). In June 2006 the Los Angeles Bar Association considered the issue of fee sharing in relation to domestic contracting and issued an opinion that has relevance to offshoring. The opinions are useful in that they contribute to a growing consensus as to how offshoring should proceed. For example, each ruling affirmed that a lawyer “may ethically outsource legal support services to a non-lawyer.”74 However, issues arise because the opinions left two important definitions ambiguous. Firstly, the opinions compare foreign lawyers at times to domestic contractors and other times non-lawyers, without acknowledging that in reality foreign lawyers fit neither of these descriptions. This lack of acknowledgement manifests itself in a lack of specific regulations. Secondly, although throughout the opinions and a growing body of literature there is a growing consensus that “supervision” is the mitigating factor in offshoring, there are no specific regulations as to what “supervision” entails. The opinions have not recognized the practical reality offshoring presents in terms of time difference, distance, language, and training.
While the opinions are positive steps in that they acknowledge special consideration needs to be made for offshoring, and in some specific ethical considerations the opinions go into great detail, they still are lacking concreteness. Furthermore, they are based on the laws of the individual state and are purely advisory and not binding either in state or national jurisdiction.

LPO Industry Self-Regulation

The LPO industry has grown extremely rapidly in the last two years. Proving itself through high quality work at a low cost, LPO has dispelled many of the myths of legal offshoring throughout the business world. Now people are starting to catch on. Wary of the “dot-com bubble,” the industry is rallying together in attempts to set standards to weed out the “get rich quick” types and act preemptively against negative publicity.75 Moves are being made both in India, the U.S./U.K, in a growing library of literature and in the on-line community of blogging LPO professionals/customers to push for standards. Through informal dialogue and guidelines, the design of the Global Legal Professional Certification Test, rise of training companies, and push for accreditation and ethics training in the U.S., the LPO industry seeks to push itself without sacrificing quality.

Global Legal Professional Certification Test

In April 2007 Rainmaker, recruitment and training firm that focuses on the LPO industry, introduced the Global Legal Professional (GLP) certification test. Designed in conjunction with three LPO companies: JuriMatrix, Bodhi Global, and Quislex, the GLP is aimed at testing candidates on skills needed in LPO: English fluency, technology and professional skills, personal effectiveness and legal knowledge.76 The first GLP was administered on September 16th, 2007 in the Indian cities of New Delhi, Bombay, Pune, Bangalore and Hyderabad. The GLP website is explicit: “The purpose of the GLP is clear and simple - to put in place a mechanism that enables the industry to identify the talent required to fuel the L.P.O revolution.”77 The website invites “players” in the LPO industry to support and participate in the program by indicating their ‘acceptance’ of the GLP as a valid mechanism to certify industry talent. With participation, members of the LPO industry gain access to the talent pool, lower recruitment and training costs, and an “auto-application process” that enables test takers to fast track their scores to preferred employers.78 This test may open up opportunities for the 80,000 lawyers that graduate from Indian law schools each year, and is pushing towards a standard of evaluation. However, although the GLP may present an interesting concept in regard to the idea of a certification test for the LPO industry, it is important to note who is behind the program. Although reputable companies aided in the design of the test, the top companies of the industry were not involved. In order for a certification test have real relevance; a broader network of consultation and input from LPO companies will be necessary.79 In addition, it may be beneficial to involve the American Bar Association as a way to form a link between a business and legal solution.

Training

The training period includes weekly tests, in which attorneys must score 85% on every test; the number of tests depends on the complexity of the assignment. On the final test at the end of training, attorneys must score 90% or more to be placed in an actual assignment. An attorney who scores lower can take only one retest. A trainee who does not succeed in the retest is fired. The test performance and scores of each attorney are recorded and a report of results is prepared and kept with that individual’s personnel record; this record is used to evaluate that attorney for higher positions in True Legal and assignments with greater responsibility.”
- Rupali Shah, director of True Legal Partners80

The rigorous training regime described by Rupali Shah of the LPO company True Legal Partners, is not standardized procedure throughout the industry. It is, however, indicative of the high standards self-imposed on the industry. To some degree, LPO is self-selecting. The market is very competitive and limited to extremely qualified Indian lawyers. For example, a prominent LPO company, SDD Global, hires 1 out of every 900 applications.81 The competitive market and rigorous training programs within LPO companies have created a qualified group of employees who are looking to make a career out of LPO. In response, the industry is starting to develop and mature. For example, Pangea3, named the top LPO company of 2007 by Brown and Wilson’s Black Book of Outsourcing, emphasizes building relationships with clients. Their website describes their organizational structure as one where, “Generally, each client has a dedicated team of two or more professionals, who learn the client’s approach to legal and business issues, its risk profile, and its ‘playbook.’”82 Pangea3’s approach is indicative of an attitude within the industry that aims to go beyond a stereotypical outsourcing relationship. The industry has recognized it is important to invest in long-term capacity building and quality assurance in order to keep out a potential flood of inexperienced, poorly trained, and possible harmful get-rich-quick start-up companies.83

Accreditation

The GLP and internal training processes of LPO are both components of the movement towards accreditation. Mark Ross, Director of Development for LawScribe, a LPO company, recently outlined several specific industry regulatory standards he would like to see implemented. The standards cover issues ranging from structure to training. Several address the issue of supervision by suggested standards regarding models of outsourcing that regulate the relationship between U.S./ U.K lawyers and their foreign counterparts. Particularly, Ross would mandate an LPO be required to have a staffed physical presence in the U.S. or UK, would be required to employ at least one qualified U.S. attorney. In regard to training, Ross suggests a requirement to develop a written training program and in-state independent verification of employees. Ross says these measures are nothing more than what is already happening in contracts between LPO companies and clients, but it will be beneficial both economically and in legitimizing the industry to formally implement these standards.84
In the absence of formal regulation, many professionals within LPO have developed informal guidelines or checklists for clients interested offshoring. These guidelines are often published on blogs, industry specific on-line journals or news-sites, and contribute to a dialogue that addresses questions of accreditation and standards. Within this dialogue much of the same issues and standards discussed by Mark Ross above are echoed. For example, in January 2008, Tariq Hafeez, President and General Council of LegalEase Solutions, published a post on Rahul Jindal’s Legal Process Outsourcing Blog that included a “Checklist to evaluate an LPO’s LR&R [Legal Research and Writing] Services.” Points covered included whether the LPO is based in the U.S., if it has U.S. trained and licensed attorneys, if the LPO has a training curriculum for its offshore attorneys, and who the curriculum was designed by.85

Contracts

The way LPO has been “regulated” thus far is based on contracts. It is through individual contracts between offshoring companies and their clients that many forms of self- regulation and testing have developed. Often contracts will require submissions of a test work sample product, condition payment on correct background check of the company, or even offer a complete refund if the client is not satisfied. Out of necessity the contract must spell out the specific ethical standards of the relationship, as the applicable standards for LPO are not clear.86 Other provisions in the contracts may include non-disclosure or similar provisions safeguarding the identity of the company in association with LPO.
Even if strictly formal or self-regulatory methods were in place, the contract would remain the legally binding agreement between firms. However, both parties would benefit from having uniform standards across the LPO industry that were simply implemented via contract, rather than rewritten for each new client and varied among LPO companies.

IV. RECOMMENDATIONS

The Legal Process Outsourcing industry is taking steps toward proving its legitimacy as a cost-efficient and high quality answer to the rising cost of legal services. Although many of the benefits are clear, there are still significant ethical issues that must be addressed if the industry is to continue to move forward. The next step on this path must involve movement from both the American legal community and the LPO industry itself to agree on rules guiding both the foreign and American lawyers involved in the industry.

In this regard, I recommend a two-prong approach to move towards comprehensive solution. It should be composed of increased formal ethical regulation and education within the American legal community; as well as accreditation and standardization within the LPO industry.

ABA Formal Ethics Opinion on the Offshoring of Legal Services:

It would be very useful for the American Bar Association to address the ethical issues of offshoring on a national level. Although State Bar rulings are crucial in working towards a consensus, given the jurisdictional issues that arise between states it is necessary for a decision to be made at the national level. Furthermore there are three key issues that should be clarified in an Ethics Opinion:

1) Define of “the practice of law,” and thus unauthorized practice.
2) Specify criteria necessary for adequate “supervision,” in acknowledgement of the special situation of foreign lawyers.
3) Clarify how the ABA Model Rules apply to foreign non-lawyers.
Although in application the value of the opinion will be purely normative, it will be an important first step in moving toward the recognition and acceptance of standards for LPO. The opinion should be complemented with educational seminars made available through State Bar Associations. A model for the program could be the LawScribe Seminar, Legal Process Outsourcing (LPO) Ethical Considerations which has been approved for Minimum Continuing Legal Education (MCLE) by the State Bar of California.87

Accreditation Standards within the LPO Industry:

LPO should formalize the informal mechanisms of self-regulation already present within the industry. I strongly support the standards outlined by Mark Ross. In this regard, increased interaction and dialogue between LPO companies will become important tools in standardization of the industry for constructive competition. Informal networks, such as blogs and on-line newsletters have already been developed and should continue. In addition, formal interaction is occurring in the form of industry conferences like the upcoming, “India LPO Summit 2008” in New York. Furthermore there should be a standard certification process for individual foreign lawyers engaged in LPO. The Global Legal Professional Certification test may provide a model to work with, however a much broader range of consultation between both Indian and U.S. training organizations, LPO companies, clients and legal communities will be necessary. In this regard, it makes the most sense for development of the certification test to be facilitated by a U.S. based training organization familiar with the U.S. standards, laws, and the nature of the work being outsourced.88

V. CONCLUSION

The idea of Legal Process Outsourcing is provocative. For it to be a sustainable industry it will require not only regulation of ethical considerations, but also a change in legal culture. In the legal industry, it will force lawyers to look not only at quality of justice, but the speed with which it is produced. It will challenge and reinvent the standard ethical culture that often develops largely based on face-to-face interaction between lawyers. The commodization of the legal industry is not something easily reconciled in pubic opinion, although it has existed and been developing undetected for sometime. On the other side of the Atlantic, the U.K. has recently passed the Legal Service Bill, which allows the creation of Alternative Business Structures. These structures, according to a summary of the Bill, “will enable lawyers and non-lawyers to work together on an equal footing to deliver legal and other services.” The ramifications of this bill will be a further commodization of the British legal industry.89

The United States is likely to follow the United Kingdom’s lead in regard to the commodization of the legal industry and coupled with the issue of outsourcing, a hot political topic; the result it could be inflammatory. Usual associations conceive of law as a solution or regulation to outsourcing rather than a part of the trend. If LPO is to win over the support of American legal community and eventually the general public, it is crucial for a comprehensive solution to be developed that will bring together both the American lawyers and the legal offshoring industry. In this way Legal Process Outsourcing can not only coexist, but improve the American legal services industry.


1 Brook, Daniel. "Made in India: Are Your Lawyers in New York or New Delhi?" LegalAffairs May-June 2005. 20 Dec. 2007 .
2Tuft, Mark L., “Offshoring of Legal Services: An Ethical Perspective on Outsourcing Abroad” 717 PLI/LIT 97 (Dec.2004-Jan.2005).
3Bellman, Eric, and Nathan Koppel. "Legal Services Enter Outsourcing Domain." The Wall Street Journal 28 Sept. 2005. 19 Dec. 2007 .
4Offshoring Legal Services to India: an Update. ValueNotes. ValueNotes Database Pvt. Ltd, 2007. 1-5.
5Baker, Mark B. "The Technology Dog Ate My Job: the Dog-Eat-Dog World of Offshore Labor Outsourcing." Florida Journal of International Law.16 Fla. J. Int'l L. 807 (2004)
6Ibid.
7Smith, Russell. "Beyond the Back Office: How Legal Outsourcing Companies in India are Moving Up the Value Chain." Halsbury\'s Oct. 2007: 16-26. LexisNexis. Tufts University, Medford. 19 Dec. 2007.
8Smith, 2005.
9ValueNotes, 2007.
10EvalueServe, 2006.
11Bellman, Koppel, 2005.
12Leahy, Joe. "True Extending of the Law's Long Arm Outsourcing." Financial Times 1 Nov. 2006, Asia Edition 1 ed., sec. 8. LexisNexis. Tufts University, Medford. 19 Dec. 2007
13"The Emerging Indian Legal Offshoring Opportunity." FinancialWire 18 Apr. 2006. LexisNexis. Tufts University, Medford. 19 Dec. 2007.
14Evaluserve, 2006.
15"The Extent of Legal Outsourcing Rises, as Intellevate Adds Patent Adjustment (PTA) Calculation Confirmation to Its Service Offerings." PR Newswire US 3 Aug. 2006. LexisNexis. Tufts University, Medford. 19 Dec. 2007 .
16"Integreon Ranked #1 Outsourcing Provider Globally." Business Wire 29 June 2007. LexisNexis. Tufts University, Medford. 19 Dec. 2007.
17Leahy, 2006.
18 "New Test to Push India's Legal Process Outsourcing Industry." Indo-Asian News Service 17 Apr. 2007. LexisNexis. Tufts University, Medford. 19 Dec. 2007.
19 Bhaskar Kanare, Law-Scribe Legal Process Outsourcing blog. Los Angeles: Mark Ross, (December 28, 2007), cited July 11, 2008. Available at http://blog.law-scribe.com/2007/12/why-indian-attorneys-opt-for-lpos.html
20Leahy, 2006.
21Evalueserve, 2006.
22Leahy, 2006.
23 Scott Wilson and Doug Brown, “ 2008 Top Ten Legal Process Outsourcing (LPO),” The Black Book of Outsourcing, http://theblackbookofoutsourcing.com/vendors-lpo-2008.htm (Accessed July 11, 2008).
24Bellman, Koppel, 2005.
[xxv] Brook, 2005.
25 Evalueserve. 2006. Also see Brook.
26 "India's LPO Business to Grow by 6-7%: ASSOCHAM." Hindustan Times 15 May 2006. LexisNexis. Tufts University, Medford. 19 Dec. 2007.
28Smith, Russell. "Beyond the Back Office: How Legal Outsourcing Companies in India are moving up the Value Chain." Halsbury's Oct. 2007: 16-26. LexisNexis. Tufts University, Medford. 19 Dec. 2007.
29 Evalueserve, 2006.
30Ibid.
31 Bellman, Koppel 2005.
32Evalueserve, 2006.
33 Woffinden, Keith. "Surfing the Next Wave of Outsourcing: the Ethics of Sending Domestic Legal Work to Foreign Countries Under New York City Opinion 2006-3." Brigham Young University Law Review (April 2007).
34 Brook, 2005.
35 "Outsourcing Legal Services." The Law Report-Damien Carrick. ABC. Radio National W-D. 21 Feb. 2006. .
36 American Bar Association Model Rules of Professional Conduct, 5.5. [Hereinafter, MRPC]
37 Pollak, Darya. "I'm Calling My Lawyer...in India!: Ethical Issues in International Legal Outsourcing." UCLA Journal of International Law and Foreign Affairs 11 UCLA J. Int’l L. & Foreign Aff.99 (2006).
38 San Diego County Bar Association Ethics Opinion 2007-1.
39 Tuft, Mark L., “Offshoring of Legal Services: An Ethical Perspective on Outsourcing Abroad” 717 PLI/LIT 97 (Dec.2004-Jan.2005).
40 Offshore Legal Outsourcing: the Ethical Implications. Glendale, CA: LawScribe, Inc, 2007.
41 New York City Car Association Committee on Professional and Judicial Ethics, Formal Opinion 2006-3 (August 2006).
42MRPC 5.3(a).
43Tuft, 2005.
44Ibid.
45New York State Bar Association Ethics Opinion 2006-3.
46Smith, 2007:26.
47Tuft, 2005.
48Kadzik, Alison. "The Current Trend to Outsource Legal Work Abroad and the Ethical Issues Related to Such Practices." Georgetown Journal of Legal Ethics 19 Geo. J. Legal Ethics 731 (2006).
49Sherman, Ann. "Should Small Firms Get on Board with Outsourcing?" Law.Com- Small Firm Business 12 Sept. 2005. 19 Dec. 2007 .
50Ibid.
51Kadzick, 2006, 4.
52San Diego County Bar Association Ethics Opinion 2007-1.
53Ibid.
54Tuft, 2005.
55Ibid.
56Tufts, 2005, 4.
57MRPC, 1.5.
58Tufts, 2005, 4.
59Los Angeles County Bar Association Professional Responsibility and Ethics Committee No. 518 (June 19, 2006).
60Smith. 2007:20.
61MRPC 1.7.
62Kadzick, 2006.
63Pollack, 2006:15-17.
64Pollak, 2006:15-17.
65Ibid.,22.
66Ibid.,24.
67Ibid.,28.
68Ibid.,29.
69Ramstack, Tom. "Law Firms Send Case Work Overseas to Boost Efficiency." The Washington Times 26 Sept. 2005. 19 Dec. 2007 .
70Pollak, 2006.
71MRPC 5.5
72Pollack, 2006.
73Pollak, 2006.
74New York City Car Association Committee on Professional and Judicial Ethics, Formal Opinion 2006-3 (August 2006).
75Ross, Mark. "Accreditation Standards for LPO?" LPO Network 1 June 2007. 19 Dec. 2007 .
76"New Test to Push India's Legal Process Outsourcing Industry." Indo-Asian News Service 17 Apr. 2007.
LexisNexis. Tufts University, Medford. 19 Dec. 2007.
77GLP Website, “How the GLP Benefits you” http://www.glptest.com/acceptingglp.htm- 20 Dec.2007.
78Ibid.
79Ross, Mark. Telephone Interview. December 21, 2008.
80Shah, Rupali. "Training LPO Attorneys." LPO Network 2nd ser. 1 (2007). 19 Dec. 2007 .
81Smith, 2007:25.
82Pangea Website, http://www.pangea3.com/company_work.html 20 Dec. 2007.
83Ross, Mark. “Legal Process Outsourcing (LPO): 2007 and Beyond” LawScribe Legal Process Outsourcing Blog (January 14, 2008) available at, http://blog.law-scribe.com/2008/01/legal-process-outsourcing-lpo-2007-and.html.
84 Ross, Mark. "Accreditation Standards for LPO?" LPO Network 1 June 2007. 19 Dec. 2007 .
85Tariq, Hafeez, “ Guest Post: Offshoring of Legal Research and Writing” Rahul, Jindal (Editor) Legal Process Outsourcing (Blog on the internet). January 1st, 2008 (cited July 13, 2008) Available at: http://legallyours.blogspot.com/.
86 Proctor, Marcia. "Considerations in Outsourcing Legal Work." Michigan Bar Journal (2005).
87LawScribe, Inc. Announced Its Seminar, LPO: Ethical Considerations Had Been Approved for MCLE Ethics Credit by the State Bar of CA." Business Wire 18 Oct. 2007. LexisNexis. Tufts University, Medford. 19 Dec. 2007 http://www.businesswire.com/
88Ross, Mark. "Accreditation Standards for LPO?" LPO Network 1 June 2007. 19 Dec. 2007 http://www.mynewsletterbuilder.com/tools/view_newsletter.php?newsletter_id=1409601504
[88] Ross, Mark, “ The Legal Services Bill and its Impact on the Legal Process Outsourcing Industry,” LawScribe Outsourcing Blog (November 7, 2007) available at, http://blog.law-scribe.com/2007/11/legal-services-bill-and-its-impact-on.html (accessed July 13, 2008).




BIBLIOGRAPHY


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"Competitive Advantages Set to Give Indian LPO Industry a Boost." The Press Trust of India 3 June 2007, Nationwide International News ed. LexisNexis. Tufts University, Medford. 19 Dec. 2007.

Florida Bar Proposed Advisory Opinion (September 7, 2007)

Friedmann, Ron, Dennis Kennedy, Darryl Mountain, Stephen Nipper, John Tredennick, and Wendy Werner. Inside Vs. Outside: When Does It Make Sense for Law Firms to Outsource. Apr. 2006, ABA Law Practice Management Section. 19 Dec. 2007 .

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"Hinduja TMT, Centric Form JV for Legal Outsourcing." www.myiris.com 29 Jan. 2007. LexisNexis. Tufts University, Medford. 19 Dec. 2007.

"India's LPO Business to Grow by 6-7%: ASSOCHAM." Hindustan Times 15 May 2006. LexisNexis. Tufts University, Medford. 19 Dec. 2007.

"Indian Law Firms Can Earn US$4.7BLN by 2011 From Outsourcing." Nationwide International News 22 Aug. 2006, Asia Pulse ed. LexisNexis. Tufts University, Medford. 19 Dec. 2007.

Kadzik, Alison. "The Current Trend to Outsource Legal Work Abroad and the Ethical Issues Related to Such Practices." Georgetown Journal of Legal Ethics 19 Geo. J. Legal Ethics 731 (2006)

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Leahy, Joe. "True Extending of the Law's Long Arm Outsourcing." Financial Times 1 Nov. 2006, Asia Edition 1 ed., sec. 8. LexisNexis. Tufts University, Medford. 19 Dec. 2007.

"Legal Outsourcing Catches on with India." Hindustan Times 1 Aug. 2006. LexisNexis. Tufts University, Medford. 19 Dec. 2007.

"Legal Outsourcing Firm Pangea3 Appoints Marilyn Primiano as VP, Legal Services." PR Newswire US 13 Feb. 2007. LexisNexis. Tufts University, Medford. 19 Dec. 2007 .

Legal Process Outsourcing (LPO) - Hype vs. Reality. Evalueserve. 2006.

"Legal Process Outsourcing." Lawyers Weekly 25 May 2007, sec. 29. LexisNexis. Tufts University, Medford.

"Legal Process Outsourcing Steps Up Gear in US." Lawyers Weekly 10 Sept. 2007: 29. LexisNexis. Tufts University, Medford. 19 Dec. 2007.

"Legal Space Next Big BPO Wave." Hindustan Times 7 Nov. 2005. LexisNexis. Tufts University, Medford. 19 Dec. 2007.

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"New Test to Push India's Legal Process Outsourcing Industry." Indo-Asian News Service 17 Apr. 2007. LexisNexis. Tufts University, Medford. 19 Dec. 2007.

New York City Car Association Committee on Professional and Judicial Ethics, Formal Opinion 2006-3 (August 2006).

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Olivas, Dario. "Legal Process Outsourcing of First Level Document Review." SOURCEmag.Com. 19 Dec. 2007 .

"Outsourcing Legal Services." The Law Report-Damien Carrick. ABC. Radio National W-D. 21 Feb. 2006. .

Pollak, Darya. "I'm Calling My Lawyer...in India!: Ethical Issues in International Legal Outsourcing." UCLA Journal of International Law and Foreign Affairs 11 UCLA J. Int’l L. & Foreign Aff.99 (2006).

Rahul, Kumar. "Legal Outsourcing-Bubble or Reality?" Legalease Solutions LLC. 25 Dec. 2005. 19 Dec. 2007 .

Rahul, Jindal (Editor) Legal Process Outsourcing (Blog on the internet). Available at: http://legallyours.blogspot.com/.

Ramstack, Tom. "Law Firms Send Case Work Overseas to Boost Efficiency." The Washington Times 26 Sept. 2005. 19 Dec. 2007 .

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Ross, Mark (Editor). LawScribe Legal Process Outsourcing (Blog on the internet). Los Angeles (CA): LawScribe, available at: http://blog.law-scribe.com/

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Samuel, Mimi, and Laurel Oates. "From Oppression to Outsourcing: New Opportunities for Uganda's Growing Number of Attorney's in Today's Flattening World." Seattle Journal for Social Justice 4 (2006).

Scott Wilson and Doug Brown, “ 2008 Top Ten Legal Process Outsourcing (LPO),” The Black Book of Outsourcing, http://theblackbookofoutsourcing.com/vendors-lpo-2008.htm (Accessed July 11, 2008).

Shah, Rupali. "Training LPO Attorneys." LPO Network 2nd ser. 1 (2007). 19 Dec. 2007 .

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Smith, Russell. "Beyond the Back Office: How Legal Outsourcing Companies in India are moving up the Value Chain." Halsbury's Oct. 2007: 16-26. LexisNexis. Tufts University, Medford. 19 Dec. 2007.

"The Emerging Indian Legal Offshoring Opportunity." FinancialWire 18 Apr. 2006. LexisNexis. Tufts University, Medford. 19 Dec. 2007.

"The Extent of Legal Outsourcing Rises, as Intellevate Adds Patent Adjustment (PTA) Calculation Confirmation to Its Service Offerings." PR Newswire US 3 Aug. 2006. LexisNexis. Tufts University, Medford. 19 Dec. 2007 .

Tuft, Mark L., “Offshoring of Legal Services: An Ethical Perspective on Outsourcing Abroad” 717 PLI/LIT 97 (Dec.2004-Jan.2005).

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Friday, July 18, 2008

Overview of the Second IAOP Legal Outsourcing Chapter Webinar

I was all psyched and ready to blog following the success of the second IAOP Legal Outsourcing Chapter Webinar. We had over 70 registrants and around 45 attendees. Attendees included senior representatives of Fortune 500 corporations, AmLaw 200 firms, and leading LPO and BPO organizations. Well, I got beaten to the punch by my good friend and fellow blogger, Ron Friedman.

I concur entirely with Ron’s sentiment that Sun Microsystem’s General Counsel, Connie Brenton, provided by far and away the most impressive legal process outsourcing presentation and case study that I have seen to date by any client/purchaser of LPO services. I have been advocating for months now the necessity for practical, real-life case studies as opposed to rhetorical hypothesizing, and finally we received the lucid, well prepared presentation we've all been waiting to hear. Click here for Ron’s comprehensive analysis of Connie’s presentation.

In addition to the insight that Connie provided we also were delighted to here from Arun Jethlamani the man behind the ValueNotes Offshoring Legal Services to India reports and our own VP of Intellectual Property, Anthony DeJohn. For more information on all the presentations visit the chapter page on the IAOP website. Click here.

If any of my readers are interested in learning more about the IAOP generally or the Legal Outsourcing Chapter specifically, please don’t hesitate to contact me.
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Wednesday, July 16, 2008

eDiscovery and Structured Data

by Gary M. Zeiss, Esq.

In a recent article in Inside Counsel, the issue of "structured data" was discussed. Structured data is nothing more than the data contained in corporate databases - sometimes proprietary, sometimes contained in a purchased system. Contained in these systems is the data that is the lifeblood of many corporations, particularly those in the financial services markets.

These systems are used for everything from retention of financial records to automatic approval of insurance claims and, yes, consumer loans and mortgages. With the current credit crisis, and the fallout in the public markets, one can expect an increase in demands for discovery of this information. No doubt, corporations will try to stem this tide, but with business rules and patterns codified in these systems, and with those business rules being at the crux of the credit crisis, a sea change is likely to occur.

Now, here is where it gets really interesting. Outsourcers, particularly those in India, have spent years doing back-office work on these very same systems. These engineers and technologists have deep backgrounds in the rule creation mechanisms of many of these systems (including many proprietary ones). Combining these engineers and technologists with Indian legal process outsourcers, this information may prove easier than expected to conduct eDiscovery on.

What could be found? Business rules that violate law and regulation, systematic denial of credit and insurance claims, "redlining," and other actions that have been regulated, but are very difficult to collect evidence against.

By outsourcing the system development to low-cost Asian providers, corporations have developed, independent from them, the expertise necessary to parse through business rules - both to assist them in developing better rules, and to assist those seeking to prosecute them for regulatory or legal wrongs. All at a bargain cost. In this current economic environment, the ability to cheaply analyze these records could prove to be a boon to plaintiff's attorneys and Indian legal process outsourcers.


Gary M. Zeiss, Esq. operates a law practice in Southern California focused on outsourcing, licensing and technology. Mr. Zeiss is an incoming member of the executive committee of the Law Practice Management and Technology section of the State Bar of California.
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Wednesday, July 9, 2008

Export Control Issues in Technology Services Outsourcing

It’s all too rare that I have the good fortune to stumble across legal articles that are both well written and extremely informative, and also a thoroughly entertaining read. The article written by John W. Brooks and Lenin Lopez from the AmLaw 200 firm, Luce, Forward, Hamilton & Scripps LLP, clearly ticks all of these boxes. I would like to thank John W. Brooks for granting me permission to use the article in my blog.

I have spoken many times about the importance for law firms and corporations in ensuring full compliance with the Export Control Laws and Export Administration Regulations, when engaging in the outsourcing of potentially sensitive technological information. The issue will be revisited once again at the upcoming IAOP Legal Outsourcing Chapter webinar on July 16. Please contact me directly if you are interested in attending the webinar. In the interim, enjoy the below article:

Export Control Issues in Technology Services Outsourcing

By: John W. Brooks and Lenin Lopez

Technology services outsourcing (TSO) has accelerated to tsunami strength in the last ten years, particularly to foreign destinations (India being one of the most popular), and the desired rewards of low labor costs, round-the-clock workforces, and quality work are being enjoyed by many companies in many countries. But for those companies choosing to outsource from the United States, there are some important (but not very well known) legal issues surrounding these everyday TSO practices. The following fictionalized story illustrates some of these issues.

A San Diego-based U.S. Company (SDCo) has designed an experimental “widget” and asks Bangalore Software Pte. Ltd., a Bangalore-based Indian company (BSPL), to write a program to control the manufacture of the first run of production widgets. SDCo sends BSPL an email with some specifications to help BSPL better understand the widget technology.

BSPL does as asked and in due time sends the requested software code back to SDCo. SDCo reviews it and is about to reply with some technical comments/additional requests to BSPL when it receives a short email from BSPL. The email says it just so happens the guy who wrote the code (Senior Programmer Gupta) will be coming to San Diego with his family the following week on vacation, and if SDCo has any questions about the work product SDCo should let BSPL know, and BSPL will ask Mr. Gupta to drop by SDCo’s offices to talk things over with its Chief Information Officer (CIO).


SDCo thinks that talking about possible program changes with Mr. Gupta in San Diego might be more efficient than sending written comments to Bangalore, India, but that night at dinner the CIO’s daughter (who’s studying international relations at a local school) suggests this might present a problem, and maybe Dad should call his lawyer first. For quick credit, what did SDCo’s lawyer say? Don’t peek below, but I can tell you the words in bold italics are key to understanding these complicated issues.

So, at his daughter’s urging, Dad pays a visit to SDCo’s lawyer (a Ms. Justice) and describes both the outsourcing relationship and Mr. Gupta’s upcoming visit. Ms. Justice understandably isn’t happy to be brought into the problem so late in the game, and asks the CIO if he has looked into the U.S. Export Control Laws and the Export Administration Regulations (EAR). He says he hasn’t. Much to his surprise, she tells him that SDCo’s outsourcing relationship with BSPL might involve an unlawful export of controlled materials to India. She calmly tells him that all U.S. technology is subject to the EAR and might require an export license.

Ms. Justice leans forward in her chair and asks the CIO whether, at the very outset, SDCo had checked to see if BSPL and its principals, including Mr. Gupta, appears on the Entity List and the Denied Persons List maintained by the U.S. Department of Commerce (DOC). Doesn’t the CIO know that dealing with a prohibited entity or denied person has serious consequences for SDCo? Then she leans back and asks whether SDCo has classified the widgets and the technical information it sent to BSPL under the Commerce Control List (CCL). The DOC publishes the CCL, she says, to assist in determining if a commodity or information is controlled by the EAR. If the widget or any of the information sent by SDCo is classified under the CCL and subject to controls, then a license from the DOC may have been required to send the original email containing this information to India. She calmly explains the email itself constituted an export of the information to India. The CIO is becoming visibly depressed. Even if no license is required, Ms. Justice continues, the U.S. technology remains subject to the EAR even after it reaches BSPL’s hands, and SDCo should have taken steps to make sure that BSPL didn’t re-export the materials received from SDCo or use the materials in a prohibited activity.

After bringing the CIO a glass of water, Ms. Justice asks whether the software Mr. Gupta had written was a derivative of the materials sent by SDCo or whether it was written by Mr. Gupta from scratch, explaining that derivatives of the materials sent by a U.S. company remain U.S. technology and therefore subject to control by the EAR from the moment of creation. So, she explains, if BSPL had sent the materials, for instance, to its affiliate in Pakistan for quality assurance purposes, that act could have constituted a re-export of SDCo’s materials and could involve a separate violation of the EAR. In any case, even if the program was written by Mr. Gupta from scratch and didn’t result from U.S. technology, it becomes U.S. technology and subject to the EAR as soon as SDCo receives it back from BSPL. The CIO begins to look faint.

Ms. Justice sighs, but nevertheless plows ahead asking if SDCo had classified the program it received from BSPL, pointing out that if the program itself is controlled by the EAR, a license from the DOC may be required before it is sent back to India for debugging. The CIO says SDCo hadn’t done that, but couldn’t he just ask Mr. Gupta to review the program in San Diego, eliminating the need to send it back to India. The ever-patient Ms. Justice explains a disclosure to Gupta of the software written by Gupta, much less SDCo’s technical comments on the software, even while Gupta was visiting in San Diego, would be a deemed export to India because India is Gupta’s country of citizenship, and therefore would require the same analysis as if the software or the comments were physically sent to India.

The CIO stands up shakily, thanks Ms. Justice, and drives back to his office. He calls BSPL to cancel not only his meeting with Mr. Gupta, but all further development work as well, until SDCo figures out (with Ms. Justice’s assistance) how many violations of the U.S. Export Control Laws had taken place and how to correct them. At dinner that night, he also thanks his daughter.

Don’t let this fictionalized scenario become your real problem. U.S. Export Control Laws are far-reaching and complicated, and violations carry heavy penalties, including fines, jail time for executives, and loss of export privileges. A thorough review of Export Control Law compliance needs to be a core part of an upfront analysis of any proposed TSO relationship, no matter how appealing the rewards may otherwise seem.

© John W. Brooks and Lenin Lopez. 2008. All rights reserved.
For more information on compliance with the U.S. Export Control Laws, please contact John W. Brooks, Senior International Counsel (619.699.2410 or jwbrooks@luce.com) or Lenin Lopez, Associate (619.533.7375 or llopez@luce.com)





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